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Office 2013 – Office 365 Tips

Microsoft’s Office-15-Minute webinars are currently covering the new Office 2013 features.

I just watched the Office 15-Minute Webinar — Favorite features in the new Office YouTube video and learned that we can edit PDF files in Word 2013! Check it out:

 

 

For more Office 2013 tips, visit this website:

http://www.microsoft.com/office/timeto365/tips-EN-US.aspx

And check out these great Office 2013 Quick Start Guides:

http://office.microsoft.com/en-us/support/office-2013-quick-start-guides-HA103673669.aspx

Feel free to post your Office tips or questions for me!

Kathy

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Converting Text to Columns in Excel

Today, I taught myself how to separate text in an Excel column into two columns with the Text To Columns function. This can be a huge time-saver when you have a lot of data to convert.

I have a spreadsheet with student info…name, email address, etc. The first and last names were in one column separated with a comma. Well, I needed the names in separate columns, and discovered the Text to Columns function. Now, I would like to share it with you.

It’s a good idea to create empty columns for your converted data to the right of the column holding the text you’d like to convert or split (first and last names for me). Then select the column you’d like to split and click Text to Columns on the Data tab on the Ribbon.

Text to Columns command on the Data tab in Excel

Text to Columns command on the Data tab in Excel

When you click the Text to Columns command, the Convert Text to Column Wizard dialog box appears with a two choices…Delimited or Fixed width. Use Delimited if the text in the column is separated with a comma, tab, semicolon, or a space; and choose Fixed if the text is aligned in columns with spaces between each field.

In the next step of the Wizard, you’ll choose the column format, like Text or General; and the destination column for your output. If you don’t choose a destination, the converted text will replace the original text in the column you selected earlier and flow into the column or columns to the right when you click Finish. It’s so easy and it works with Microsoft Excel 2007 or 2010 (Windows) and Excel 2011 (Mac). So cool!

I need to use this function two times a year; so if I forget it, I’ll refer to this blog post to refresh my memory. And,you can do the same.

I hope you found this Excel tip helpful. Post a comment if you have an Excel question for me!

Kathy

Microsoft Excel Online Classes Start Monthly

 

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New PhotoShop Online Classes

I am pleased to announce three recently-released Online Instructor-Led Courses offered this month. Each six-week course is facilitated by an instructor and is the perfect way to enhance a skill or learn a new one. I have learned SO much from the many online courses I’ve taken, and I think you will too!

The August session begins Wednesday, August 15. To enroll, visit my Online Instruction Center at http://2educateyou.com/online-classes/, search for the course you want to take, and follow the enrollment instructions.

Featured Classes:

Introduction to Photoshop CS6

Intro to PhotoShop CS6 image

This hands-on, project-oriented course is filled with easy-to-follow, detailed step-by-step instructions that teach you about editing photos and creating basic paintings. Discover how to improve photographs by removing flaws, correcting for poor exposure, or adding new elements using the newest techniques Photoshop CS6 can offer. You’ll even learn how much fun it can be to paint again, without the mess of cleaning up. And, best of all, you need no prior artistic ability or Photoshop experience to take this course.

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Photoshop CS6 for the Digital Photographer

Photoshop CS6 for the Digital Photographer image

In this course, you’ll master techniques to make the most of your digital images and add a professional polish to your work. This course offers simple, step-by-step instructions for correcting flaws, enhancing the final product, adding text, and preparing images for email and the Web. Designed for those with no image-editing experience, this class will take you from novice to accomplished photo editor.

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Intermediate Photoshop CS6

Intermediate PhotoshopExtend your Photoshop knowledge and learn how to enhance graphics by using layers, layer masks, and other advanced photo-editing features. You’ll learn non-destructive editing techniques that let you easily re-edit and change projects long after they were originally created. You’ll see how to use Smart Objects, so that even if you crop or resize an image, you’ll be able to get it back to its original size months afterwards. This course will teach you the building blocks you need to unleash your creativity!

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Microsoft Office YouTube Videos

Inserting a video onto a PowerPoint 2010 slide (1:33):

 

Office Webinar: Mail Merge (16:46) :

 

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Remove files from the Recent List in Office 2010 Applications

 

One enhancement Microsoft made in Office 2010 is the ability to remove individual files from the Recent Presentations list on the File menu. To remove a file from the list:

  1. Click the File tab then click Recent from the menu.
  2. Right-click the file you’d like to remove from the list and choose Remove from List as shown in the example below:
Remove File from Recent List - PowerPoint 2010

Remove File from Recent List - PowerPoint 2010

It’s as easy as that! Removing a file from the list deletes the pointer to the file, not the actual file.

Unfortunately, this option is not available in Office 2007. You can, however, remove all the files from the list in Office 2007 (and 2010) applications. Here’s how to do it in PowerPoint 2007/2010:

  1. Click the PowerPoint 2007 Office button or PowerPoint 2010 File tab.
  2. Click the PowerPoint Options button (PP 2007) or the Option button (PP 2010)
  3. Click the Advanced link and scroll to the Displaysection.

    Changing the number of Recent Documents - PowerPoint 2010

  4. Use the Show this number of Recent Documents spin arrows (up and down arrows) to change the value. The default value for PP 2007 is 17 documents, and 25 documents for PP 2010.
  5. Click OK when you’re done.

If you have questions, please leave me a comment. I’d love to hear from you!

Kathy
Computer Applications Instructor
PowerPoint 2010 online class
PowerPoint 2007 online class
PowerPoint 2010 one-day workshop
Office 2011 for the Mac

 

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Introduction to Photoshop CS3

 

Introduction to Photoshop CS3

If you want to work with photos or graphics, Photoshop is the program you most need to learn. Artists, photographers, designers, and hobbyists all rely on Adobe Photoshop for creating and editing images. Discover the fastest and most effective ways to use Photoshop from a columnist for Photoshop User magazine who has twice been nominated for the Photoshop Hall of Fame.

This course will teach you how to use Photoshop with detailed, step-by-step instructions that you’ll have no trouble following—even if you’ve never used a computer for graphics before!

Read more…

 


Related courses:


Kathy
2educateyou.com

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Windows 7 Snap Feature

Do you ever have the need to work with multiple programs at a time? It’s pretty common to do so; in fact, that’s one reason people purchase wide-screen monitors or work with multiple monitors at one time.

I love the Snap feature in Windows 7 that allows you to snap a window to the left or right side of the screen. I use the Snap feature a lot when I want to work with two windows (could be a program or a document) side by side.

To snap a window to the left side of your screen, point to it’s title bar and drag it to the left. Once your mouse reaches the left side of the screen, the window is snapped into place, taking up half your screen space. When positioning your mouse to drag, I suggest you place it as far left as possible on the title bar so you don’t have to drag far.

Use the same procedure to snap a window to the right side of your screen, except point your mouse on the right side of the window’s title bar and drag to the right. When the window snaps to the right, you’ll have two equally-sized windows side by side. Here’s an example of two snapped windows.

 

Side by Side Windows

Side by Side Windows

And here’s a Windows Web site with a short video showing you how to do it:

http://windows.microsoft.com/en-us/windows7/products/features/snap

Have fun!

Kathy

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