Mac, PC, PowerPoint

WordArt Commands on the PowerPoint Ribbon

Having trouble finding the Text Fill, Text Outline, or Text Effects commands on the PowerPoint Ribbon? It could be because the look of the commands on the WordArt Styles group differ depending on the the size and resolution of your monitor. Here is an example of the full view of the WordArt Styles group on the PowerPoint 2007 and 2010 Ribbon:

WordArtSyles Group - Full View

This view shows three WordArt styles (or Quick Styles), the Previous, Next, and More buttons, and the Text Fill, Text Outline, and Text Effects commands, and the WordArt Styles dialog box launcher.

If you’re using a laptop or have resized your screen, your WordArt Styles group could look like one of the two examples below. In the first example, notice that the Text Fill, Text Outline, and Text Effects commands are displayed on the WordArt Styles group, but they are not labeled. In the other example, the WordArt styles, or Quick Styles, have been reduced to one icon instead of three and the Text Fill, Text Outline, and Text Effects commands are unlabeled.

WordArt Styles group with unlabeled Text Fill, Outline, and Effects commands WordArt Styles groups with unlabeled commands

When you move your mouse to a command button on the Ribbon when you are editing or creating a WordArt object in PowerPoint, you’ll see a ScreenTip for the command you are pointing to. Here’s what the ScreenTip for the Text Fill command looks like:

TextFill ScreenTip

The WordArt Styles group on the Drawing Tools Format contextual tab displays at the end of the Ribbon when you are creating or editing a piece of WordArt. When you click off the WordArt, the Drawing Tools tab closes. Contextual tabs always display at the end of the Ribbon. Here’s an example of the Drawing Tools contextual tab and its Format tab at the end of the PowerPoint 2010 Ribbon.

Drawing Tools Format tab on PowerPoint Ribbon

If you’re using Office 2011 for the Mac or PowerPoint 2011, you’ll find the WordArt commands on the Text Styles group on the PowerPoint 2011 Ribbon. The Text Styles group looks like one of the examples below depending on the size or resolution of your monitor.

Text Styles group on PowerPoint 2011 Ribbon            Text Fill and Text Outline not labeled in the Text Styles group

So, even through you may not see all the commands labeled with text on the WordArt Styles group or the Text Styles group, all the commands are available. If you’re not sure what the unlabeled commands are, point to them with your mouse when the WordArt Styles group (PC) or Text Styles group (Mac) is active on the Ribbon.

I hope you learned something from this post and would love to answer any comments or questions you have about these WordArt commands!


Microsoft Excel, Microsoft Word, Online Class, PowerPoint, Windows, Windows 7

Remove files from the Recent List in Office 2010 Applications


One enhancement Microsoft made in Office 2010 is the ability to remove individual files from the Recent Presentations list on the File menu. To remove a file from the list:

  1. Click the File tab then click Recent from the menu.
  2. Right-click the file you’d like to remove from the list and choose Remove from List as shown in the example below:
Remove File from Recent List - PowerPoint 2010
Remove File from Recent List - PowerPoint 2010

It’s as easy as that! Removing a file from the list deletes the pointer to the file, not the actual file.

Unfortunately, this option is not available in Office 2007. You can, however, remove all the files from the list in Office 2007 (and 2010) applications. Here’s how to do it in PowerPoint 2007/2010:

  1. Click the PowerPoint 2007 Office button or PowerPoint 2010 File tab.
  2. Click the PowerPoint Options button (PP 2007) or the Option button (PP 2010)
  3. Click the Advanced link and scroll to the Displaysection.

    Changing the number of Recent Documents - PowerPoint 2010
  4. Use the Show this number of Recent Documents spin arrows (up and down arrows) to change the value. The default value for PP 2007 is 17 documents, and 25 documents for PP 2010.
  5. Click OK when you’re done.

If you have questions, please leave me a comment. I’d love to hear from you!

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