Microsoft Excel, Microsoft Word, Online Class, PowerPoint, Windows, Windows 7

Remove files from the Recent List in Office 2010 Applications


One enhancement Microsoft made in Office 2010 is the ability to remove individual files from the Recent Presentations list on the File menu. To remove a file from the list:

  1. Click the File tab then click Recent from the menu.
  2. Right-click the file you’d like to remove from the list and choose Remove from List as shown in the example below:
Remove File from Recent List - PowerPoint 2010
Remove File from Recent List - PowerPoint 2010

It’s as easy as that! Removing a file from the list deletes the pointer to the file, not the actual file.

Unfortunately, this option is not available in Office 2007. You can, however, remove all the files from the list in Office 2007 (and 2010) applications. Here’s how to do it in PowerPoint 2007/2010:

  1. Click the PowerPoint 2007 Office button or PowerPoint 2010 File tab.
  2. Click the PowerPoint Options button (PP 2007) or the Option button (PP 2010)
  3. Click the Advanced link and scroll to the Displaysection.

    Changing the number of Recent Documents - PowerPoint 2010
  4. Use the Show this number of Recent Documents spin arrows (up and down arrows) to change the value. The default value for PP 2007 is 17 documents, and 25 documents for PP 2010.
  5. Click OK when you’re done.

If you have questions, please leave me a comment. I’d love to hear from you!

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Create a SmartArt Graphic in PowerPoint 2010 or 2007

SmartArt Graphics

This feature allows you to use shape, color, pictures, and text to make a point visually in Word, Excel, and PowerPoint 2010 (and 2007).

One way to work with this feature is to use the SmartArt button on the Insert tab. Another way is to use the Insert SmartArt Graphics button on a Title and Content slide layout in PowerPoint.

If you have existing text that you’d like to convert to SmartArt, select the text, and then click the Convert to SmartArt button in the Paragraph group on the Home tab.

There are over 80 SmartArt graphics to choose from in the SmartArt Gallery! The categories include List, Process, Cycle, Hierarchy, Relationship, Matrix, Pyramid, Picture, and

Here’s a short video I created showing you two ways to create a SmartArt graphic in PowerPoint 2010:

Please post your questions or comments below.


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Microsoft Word, PowerPoint

Where is the More button on the Microsoft Office 2007/2010 Ribbon?

A student asked me the other day where to find the WordArt More button on the PowerPoint 2007 Ribbon.

The More button certainly can be difficult to find if you’ve never used it. When you’re creating or editing a WordArt object in PowerPoint 2007 or 2010, you’ll find the More button on the WordArt Styles group (which is on the Drawing Tools Format contextual tab). Here’s an example of the WordArt Styles group on the PowerPoint 2010 Ribbon (with the default Office theme):


WordArt Styles group
WordArt Styles Group on the PowerPoint 2010 Ribbon

In this example, you can see three WordArt styles. Next to the three WordArt styles are three buttons which you may use to scroll through the various WordArt styles…one with an up arrow; one with a down arrow; and another with a down arrow with a horizontal line above it. I refer to the up arrow as the Previous Row button, the down arrow as the Next Row button, and the bottom button is the More button.

Clicking the Next Row button displays the next three WordArt styles available. Clicking Previous Row displays the three previous WordArt styles. And clicking More displays all the WordArt styles as shown below:


WordArt styles
All WordArt Styles

The PowerPoint theme determines the WordArt styles; so if you’re using a theme other than the default Office theme, your WordArt styles will look different from the above examples.

The More button is also found on the Microsoft Word Ribbon, always grouped with the Previous and Next Row buttons, when there are more styles to view. For example, here an example of the Styles group on the Home tab on the Word 2010 Ribbon:

Styles group on Word Ribbon
Styles group on Word 2010 Ribbon

In the example, you can see 8 of the 16 available styles. To see the next 8 styles, you’d click the Next Row button; and to see all the styles, you’d click the More button.  Here’s an example of all the Word styles available you’d see when clicking the More button in the Styles group:

All Word styles
All Styles available on the Styles Group

If you need further clarification, please let me know!